Job Advertisement: Office Executive

2 July 2021

Report to: Secretary General

Key Roles and Objectives

We are looking for an Office Executive to support routine operation and office procedures.
The appointee is responsible for providing administrative support to the Secretary General. Main duties include administering office stock, preparing regular reports (e.g., expenses and committee budgets) and organizing meetings and events.


Assist the Secretary General in running the office administration and secretarial functions of the Secretariat.

Account administration including preparation of financial reports, administration of bank and petty cash accounts and book-keeping.
Connection and engagement with internal and external stakeholders.

Administrative and logistics supports in committee work, seminars, professional assessment interviews and impromptu events organized by the Institute.
Cross functional support to staff members to achieve corporate objectives.
Ad hoc duties as assigned and directed from time to time.


University graduate preferred.
Proven work experience in office administration or similar role.
Solid knowledge of I.T. and office procedures; experience in committee work is a plus.

Experience with office management software like MS Office (MS Excel and MS Word, specifically) and social media.
Strong organization skills with a problem-solving attitude.
Organized team player with excellent sense of responsibility and accountability.
Excellent written and verbal communication skills in English and Chinese.
Immediate available is preferred.

Please send your application (with present and expected salaries) in pdf format to, or by regular mail to Rm 801-2, 8/F, 25 Des Voeux Road, Central, Hong Kong.

Important Notes:

  1. This is an online pre-registration only and the seat reserved will only be confirmed by an e-mail sent to the successful registrant in due course upon receipt of the registration fee.
  2. The talk will be conducted online via Zoom. Successful registrants will be notified separately via email with the meeting ID in due course to the online event . 
  3. Information collected, including name, phone number, email address and postal address, will only be used for the purpose of processing booking or general enquires related to HKICM, and will be treated in confidence and not be disclosed to any other party. 
  4. HKICM reserves the right of final decision and interpretation in the case of any dispute.

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